Legal

PARENTAL TERMS & CONDITIONS AND DANCERS CODE OF CONDUCT

Following you will see the terms and conditions for parents and the dancers’ code of conduct. These are stated to safeguard the wellbeing of our pupils and to make sure our academy holds its good name, along with being associated with great enjoyment of learning from our high quality teaching.

Parent/ Carer T’s & C’s

Parents/ carers will be required to sign registration forms along with a payment agreement. Doing so will ensure that our business will run smoothly knowing that everyone agrees and understands the following:

  • Invoices will be sent out via email if requested at the beginning of each term and payment is to be settled by the seccond week.
  • Fees that are paid after this time will be marked as late and therefore subject to a late fee of £1 per week.
  • Starlight Dance Academy members who wish to leave must give one months’ notice including usual payment.
  • If we must cancel one of our classes due to unforeseeable circumstances or extreme weather conditions an alternative class will be arranged where possible.
  • If we are unable to reschedule a class a discount will be applied to your next invoice.
  • If you are unable to attend one of our classes no refund will be given.

Dancers’ Code of Conduct

This code of conduct is a vital part of keeping everyone happy. We will expect all dancers to adhere to the following:

  • Respect all staff
  • Treat all other pupils, regardless of age as you would like to be treated yourself
  • Always wear correct uniform. (uniform is available to purchase from the dance academy)
  • Never shy away from asking for help
  • Come to every lesson feeling positive
  • Always try your best
  • Have your phones switched off before coming into a class
  • Ensure you have a suitable drink to keep hydrated (non fizzy). Drinks are only to be consumed during break times.
  • No eating in class

Starlight Dance Academy Safeguarding Policy

Starlight Dance Academy acknowledges the duty of care to safeguard and promote the welfare of children and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and Dorset County Council and ISTD requirements.

The policy recognises that the welfare and interests of children are paramount in all circumstances. It aims to ensure that regardless of age, ability or disability, gender reassignment, race, religion or belief, sex or sexual orientation, socio-economic background, all children

  • have a positive and enjoyable experience of sport at Starlight Dance Academy in a safe and child centred environment
  • are protected from abuse whilst participating in dance and performance classes or outside of the activity.

Starlight Dance Academy acknowledges that some children, including disabled children and young people or those from ethnic minority communities, can be particularly vulnerable to abuse and we accept the responsibility to take reasonable and appropriate steps to ensure their welfare.

As part of our safeguarding policy Starlight Dance Academy will

  • promote and prioritise the safety and wellbeing of children and young people
  • ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate learning opportunities to recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children and young people
  • ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individual/s who raise or disclose the concern
  • ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored
  • prevent the employment/deployment of unsuitable individuals
  • ensure robust safeguarding arrangements and procedures are in operation.

The policy and procedures will be widely promoted and are mandatory for everyone involved in Starlight Dance Academy. Failure to comply with the policy and procedures will be addressed without delay and may ultimately result in dismissal/exclusion from the organisation.

Monitoring

The policy will be reviewed a year after development and then every three years, or in the following circumstances:

  • changes in legislation and/or government guidance
  • as required by the Local Safeguarding Children Board, UK Sport and/or Home Country Sports Councils and ISTD
  • as a result of any other significant change or event.

(Last reviewed Sept 2018)

Privacy & Social Media Policy:

How we will use your information when you give your data to SDA when you register yourself or your child for classes.

This section explains why we ask for your personal information, how we store and use it and who we may share it with, and what your rights are.

Why we ask for your personal information?
The information gathered on our registration forms is to enable us to keep records of all the students for exams and performances, to issue invoices and information emails or to contact you in an emergency.

How we store your information and for how long:
The personal information you consent to give us is stored on our customer relationship management database called DanceBiz. This database is used by members of the SDA Directors only. This is a fully managed system and there are procedures and policies in place in order to keep your information protected from misuse in accordance with the General Data Protection Regulations.

Paper registration forms are also kept securely whilst your child is a student with us and for 3 years after they have left.
Any financial records are retained for 7 years as per the financial regulation requirements, but the record is anonymised.
There are no bank, credit or debit card details are held on file.

Parent Portal:
DanceBiz allows parents to register an account to enable them to see select personal information we have on file and to update it as and when is required.
It also allows you to see your payments and invoices.
This is a secure login facility and no-one else has access to this information. You are advised to keep your password secret and ensure that it is strong and changed regularly to guard against unauthorised access.

Who is your data shared with?
The data collected is shared with the management team of SDA.
If your child is to compete in any competitions or enter any exams, the child’s details will then be shared with these boards.
The examination boards when/if your child undertakes an exam, the local council for performance licences and a emailing application.

These organisations are:
1. ISTD
2. UDO
3. Dorset County Council

Social Media and Advertising:
SDA uses social media for promotion and recognition. We ask for your permission to use photographs of your child on social media platforms and for advertising campaigns. You may remove this consent at anytime verbally or in writing.
SDA do not put on full names and will not tag individuals or parents on social media platforms.
Even though you have consented you still have the right to object to any image used and to ask for it to be removed.
We do not condone the use of bad language or derogatory comments on any of our social media sites and will ban anyone from the site and from SDA if found to be doing so. This area is for celebrating the children’s achievements.

BAND App:
This app is used for communication purposes only. You must register when you download the app a name and email address. SDA
do not retain any of this registration information and BAND does not share it with us.
Your rights:
You have the right to see the information that we hold on you at any time, by submitting a Subject Access Request (SAR) in writing by contacting either of SDA’s Directors.
You may also request to opt out of any of these services or have your details deleted from the database at any time, again by contacting SDA’s Directors in writing and letting us know what your preferences are.
Please email:
info@starlightdorset.com

Starlight Dance Academy is the Data Controller and Data Processor of your information.
When we ask you for information, we will keep to the law, including the General Data Protection Regulations.

We will:
1. Process your information lawfully, fairly and in a transparent manner
2. Collect your information for a specific, explicit and legitimate purpose
3. Ensure that it is adequate, relevant and limited to what is necessary,
4. Ensure its accuracy and kept up to date
5. Retain it only for as long as is necessary
6. Process it in an appropriate manner to maintain it security.